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From: Bob LeChevalier <lojbab@lojban.org>
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Date: Tue, 6 Oct 2015 03:15:38 -0400
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Subject: Re: [llg-board] Time for another annual meeting?
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On 10/5/2015 8:33 AM, Riley Martinez-Lynch wrote:
> I made this pre-announcement of the meeting on September 26:
>
>     https://groups.google.com/d/msg/lojban-announcements/P_9OfNi6pLg/rEwV=
tgwbBAAJ
>
>
> In order to be able to accept bylaw proposals in the case of
> less-than-complete attendance, we need to announce the meeting 15 days
> before it is convened. Accordingly, I=92d like to propose that the 2015
> annual meeting of LLG be convened on Saturday, October 24, with an
> announcement of this date on Friday, October 9. I=92d like to specifically
> request the consent (or objection) of the president and vice-president
> to this timetable.

I will consider this a motion (which is what I asked for at the start of =

this thread). Second?

I have no objection to the date, but ...

I haven't seen any actual bylaw amendments proposed.   Have you?  The =

main reason for the advance notice is to ensure members know enough to =

ensure being present or proxying.  Thus, any proposals have to be =

textually-specific enough to allow advance consideration.

(It is unclear whether a proposed amendment is amendable during a =

meeting that does not have everyone present, or whether an amended =

proposal then has to be advance-noticed to the following year, and =

formally adopted then.  This was an issue when amendment(s) were =

proposed by Robin back when he became active.  I think this was that =

messy meeting (2003?) that you (Riley) attempted to sort out minutes for =

several months ago.)

If there are no bylaw proposals, we can still go with the 2 weeks notice =

for politeness sake, so I can support the motion as is.

I would like the announcement to include an actual agenda, including the =

bylaw-standard order, the topics of discussion proposed by the community =

(classed as old or new business), and the intended special discussion of =

membership and officer qualifications/needs as proposed by And, to be =

held out of order prior to member and Board election.

I thinking about it, perhaps that special discussion should be =

cross-posted to the main Lojban lists in case it might inspire new =

volunteers for membership.  Or perhaps it might be better to just post =

brief summaries of that discussion to the main list.

Having an advance agenda widely distributed might lead to people =

actually participating in the meeting, rather than weeks of silence as =

we seek in vain for people having something to say about issues that =

they supposedly want to discuss.

lojbab

PS perhaps we should have an amendment clarifying - or possibly =

modifying or deleting - the advance notice requirement.  Much of the =

stuff in the bylaws was designed around real meetings that people had to =

take time and action in order to attend or specify a proxy vote, as =

opposed to the reality now of email meetings where every member is =

subscribed to the mailing list, and thus inherently is "present" as long =

as the email address is valid.  Of course someone may be on the list but =

never actually read what is posted.


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