[lojban] 2015 Annual Meeting of the Logical Language Group, Inc

The annual members meeting of the Logical Language Group (LLG) will be convened on Monday, October 26. The meeting will take place on the llg-member mailing list. If you are not a member and you would like to observe the meeting, please feel free to contact me (secretary at lojban dot org) to be subscribed to the list.

The order of business of the meeting, as specified in the bylaws, is:

roll call
proof of notice of meeting or waiver of notice
reading of Minutes of preceding meeting
reports of Officers
reports of committees
proposal and approval of new members
election of Directors
unfinished business
new business

Tentative agenda items include:

Clarifying LLG's policy regarding hosting, embedding or linking to copyrighted materials on the web site
Doing more to promote and highlight creative works in lojban
Maintaining an up-to-date list of lojban projects and updating LLG's official project policy
The relationship of LLG to the lojban.org web site

Several bylaw amendments have been proposed and are included below my signature. Bylaw amendments require the approval of 2/3 of the members in attendance.

If you have read the section of the bylaws regarding the qualifications and duties of members of LLG and are interested in becoming a voting member, please contact me (secretary at lojban dot org) to be subscribed to the mailing list, and to have your name added to the agenda. It's worth noting that LLG is a business organization and only tangentially involved in the management of the Lojban language.

Riley Martinez-Lynch
Secretary/Treasurer
Logical Language Group

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Proposed bylaw amendment (Registered Agent)

Add a new section to Article 1

Section 3. Registered Agent

The corporation shall maintain a Registered Agent in accordance with Laws of the Commonwealth of Virginia. The Registered Agent shall maintain a place of business of the Corporation which shall serve as the registered office in the Commonwealth of Virginia, which shall be a place of business of the Corporation. The Virginia Registered Agent shall serve all functions required by the laws of the state of Virginia. The Board of Directors may change its Registered Agent agent from time to time in the manner required by law. The Registered Agent may also serve as a Director or officer of the Corporation.

Remove the office of Virginia Registered Agent from the list of officers of the corporation and the following language about eligibility for other offices (6.1)
Remove the section headed “Virginia Registered Agent” in Article 6

Proposed bylaw amendment (Secretary Treasurer)

In Section 6.1, split Secretary and Treasurer into separately enumerated lines
Append Section 6.1: The person serving as Secretary may also hold the office of Treasurer.
Split the section headed SECRETARY/TREASURER:

SECRETARY
The Secretary shall keep the Minutes of the meetings of the Board of Directors and of the members in appropriate books.
He shall give and serve all notices of the Corporation.
He shall be custodian of the records of the Corporation.
He shall present to the Board of Directors at its stated meetings all communications addressed to him officially by the President or any Officer or member of the Corporation.
He shall attend to all correspondence and perform all the duties incident to the office of Secretary.

TREASURER
He shall have the care and custody of and be responsible for all the funds and securities of the Corporation, and shall deposit all such funds in the name of the Corporation in such bank or banks, trust company or trust companies or safe deposit vaults as the Board of Directors may designate.
He shall sign, make and endorse in the name of the Corporation, checks, notes, drafts, bills of exchange, warrants and orders for the payment of money and pay out and dispose of same and receipt therefore, under the direction of the President or the Board of Directors.
He shall exhibit at all reasonable times his books and accounts to any Director or member of the Corporation upon application at the office of the Corporation.
He shall render a statement of the condition of the finances of the Corporation at each regular meeting of the Board of Directors, and at such other times as shall be required of him, and full financial report, at the Annual Meeting of the members.
He shall keep at the office of the Corporation, correct books of account of all its business and transactions and such other books of account as the Board of Directors may require.
He shall do and perform all duties appertaining to the office of Treasurer.

In Sections 4-5, replace all occurrences of “Secretary/Treasurer” with “Secretary”
In Section 8, replace “Secretary/Treasurer” with “Treasurer”

Proposed bylaw amendment (Notification period)

In Sections 4.4, 4.5 and Article 10, the required notification period for the annual meeting, special meetings and the alteration, amendment or change of bylaws is given as fifteen days. Reduce this to seven days in each case.